VENUES - First step, find a suitable location. Libraries are best, also colleges that usually have state of the art video theaters (not lecture halls). Look at anywhere from 50 to 200 seats, check for decent parking (including for bikes).
PROJECTOR - We use a BENQ model PB6100 which is the less expensive of available projectors and puts out a top-notch image. Rentals may run from $50 to $200 per night. A screen may be needed and size depends on hall capacity. Screens usually rent for $25. OR if small enough venue, you can use a TV (30" or better) with a DVD player. Your discretion.